Administrative Manager- Hospice- Wall NJ F/T Jobs in Wall at Hackensack Meridian Health

Overview

Our team members are the heart of what makes us better. At Hackensack Meridian Health we help our patients live better, healthier lives — and we help one another to succeed. With a culture rooted in connection and collaboration, our employees are team members. Here, competitive benefits are just the beginning. It’s also about how we support one another and how we show up for our community. Together, we keep getting better - advancing our mission to transform healthcare and serve as a leader of positive change.

At Hackensack Meridian Health at Home, we recognize our full- and part-time benefit eligible team members by offering a Total Rewards package including comprehensive Health Benefits, generous Paid Time Off, Travel Reimbursement as well as an investment in your future with a 401(k) match and Tuition Reimbursement. Per Diem team members are eligible to participate in Travel Reimbursement and may be eligible to receive a 401(k) match. At www.TeamHMH.com,  you’ll find the information, resources and tools that will help you to be successful at HMH. From great benefits and innovative wellness programs, to robust learning and development opportunities, we continue to cultivate an exceptional work environment where you can do the kind of work that leads to fulfillment and professional growth.

Responsibilities

The Administrative Manager, Hospice is responsible for supervising all aspects of the administrative functions across designated locations for either home care or hospice including employee payroll, maintenance of patient records and employee records, medical supplies, accounts payable, physicians' orders, and tracking forms.

 

• Plan, organize, and direct all aspects of employee payroll. Distribute salary allocations accurately and timely. 
• Plan, organize and develop coordination of systems for accessibility, retrieval and development of medical records. Client record documents are filed in a timely manner. Records meet regulatory compliance. Ensures admission packets are completed accurately and records are copied and retained according to HMH guidelines. 
• Provide support for all aspects of Electronic Medical Records (EMR). 
• Maintain personal and health files and accurate compliance records for all employees. Ensure records are accurate and complete in accordance with regulatory guidelines. 
• Supervise the accounts payable system and reconciliation of vendor statements. Ensure proper expense codes. Manage the monthly accrual process. 
• Oversee the ordering of both medical and office supplies to maintain a complete inventory while managing and controlling expenses. 
• Maintain all office machines including, copiers, fax machines, computers, printers and phone system. Ensure that all equipment is kept in proper working order. 
• Assists with onboarding of new team members. 
• Maintains and organizes all contract files, ensuring they are complete with requisite documentation, such as current business licenses and Certificates of Insurance (COIs). 
• Supports the generation and analysis of clinical quality and patient satisfaction reports. 
• Responsible for mobile device management (MDM), including device setup, user support, and asset tracking. 
• Other duties and/or projects as assigned. 
• Adheres to HMH Organizational competencies and standards of behavior. 
• Lifts a minimum of 10 lbs, pushes and pulls a minimum of 10 lbs, and stands a minimum of 2 hours a day.

Qualifications

Education, Knowledge, Skills and Abilities Required:

• Associate's Degree or 2-4 years equivalent administrative office experience 
• Excellent written and verbal communication skills
• Proficient computer skills that include but are not limited to Google Suite and/or Microsoft Office platforms

Education, Knowledge, Skills and Abilities Preferred:

• Bachelor's Degree
• Two (2) to four (4) years management experience
• Direct payroll experience preferred

Compensation
Minimum rate of $78,395.20 Annually

HMH is committed to pay equity and transparency for our team members. The posted rate of pay in this job posting is a reasonable good faith estimate of the minimum base pay for this role at the time of posting in accordance with the New Jersey Pay Transparency Act and does not reflect the full value of our market-competitive total rewards package.

The starting rate of pay is provided for informational purposes only and is not a guarantee of a specific offer. Posted hourly rates may be stated as an annual salary in the offer and posted annual salaries may be stated as an hourly rate in the offer, depending on the level and nature of the job duties and credentials of the candidate. The base compensation determined at the time of the offer may be different than the posted rate of pay based on a number of non-discriminatory factors, including but not limited to:

• Labor Market Data: Compensation is benchmarked against market data to ensure competitiveness.
• Experience: Years of relevant work experience.
• Education and Certifications: Level of education attained, including specialized certifications, credentials, completed apprenticeship programs or advanced training.
• Skills: Demonstrated proficiency in relevant skills and competencies.
• Geographic Location: Cost of living and market rates for the specific location.
• Internal Equity: Compensation is determined in a manner consistent with compensation ranges for similar roles within the organization.
• Budget and Grant Funding: Departmental budgets and any grant funding associated with the job position may impact the pay that can be offered.

Some jobs may also be eligible for performance-based incentives, bonuses, or commissions not reflected in the starting rate. Certain positions may also be eligible for shift differentials for work performed on evening, night, or weekend shifts.

In addition to our compensation for full-time and part-time (20+ hours/week) job positions, HMH offers a comprehensive benefits package, including health, dental, vision, paid leave, tuition reimbursement, and retirement benefits.

HACKENSACK MERIDIAN HEALTH (HMH) IS AN EQUAL OPPORTUNITY EMPLOYER

All qualified applicants will receive consideration for employment without regard to age, race, color, creed, religion, sex, sexual orientation, gender identity or expression, pregnancy, breastfeeding, genetic information, refusal to submit to a genetic test or make available to an employer the results of a genetic test, atypical hereditary cellular or blood trait, national origin, nationality, ancestry, disability, marital status, liability for military service, or status as a protected veteran.

Our Network

Hackensack Meridian Health (HMH) is a Mandatory Influenza Vaccination Facility

As a courtesy to assist you in your job search, we would like to send your resume to other areas of our Hackensack Meridian Health network who may have current openings that fit your skills and experience.