Program Coordinator Jobs in Iselin at Hackensack Meridian Health

Overview

Our team members are the heart of what makes us better. 

At Hackensack Meridian Health we help our patients live better, healthier lives — and we help one another to succeed. With a culture rooted in connection and collaboration, our employees are team members. Here, competitive benefits are just the beginning. It’s also about how we support one another and how we show up for our community. 

Together, we keep getting better - advancing our mission to transform healthcare and serve as a leader of positive change.

The Program Coordinator reports to the department program manager and is responsible for managing multiple HMH-wide and Departmental short- and long-term projects simultaneously. This role efficiently coordinates, monitors, and helps to ensure the successful execution and completion of projects undertaken by the Department and as assigned by the program manager. This role performs required tasks and initiatives in accordance with established guidelines and procedures, maintains appropriate documentation and records, and delivers services professionally and efficiently. This role provides prompt assistance to deliver an overall positive experience. This role assists departmental leadership with administrative tasks and performs data entry and analysis of collected data to improve activities.

Responsibilities

A day in the life of a Program Coordinator at Hackensack Meridian Health includes:

• Coordinates large- and small-scale projects; actively participates in all phases of projects; identifies, assesses, and manages risks to the success of the project; researches and creates presentations; develops, maintains, and monitors detailed project schedules; tracks activities against the plan and provides regular updates to ensure deliverables are met; reports project results.
• Achieves operational objectives by meeting with stakeholders, contributing information and recommendations; prepares and completes action plans; monitors and communicates follow-through.
• Assists leaders on a broad range of internal and external activities and special projects, including but not limited to quality improvement, educational programs and symposia, policy harmonization and development, new program development, and all administrative matters.
• Maintains departmental databases including but not limited to data entry, generating reports, and basic data analysis.
• Manages repository of educational materials and liaises with HMH departments and external stakeholders to coordinate education sessions and ensure requirements are met.
• Gathers, synthesizes, and consolidates materials for distribution to internal and external stakeholders.
• Supports leaders and team members in understanding initiatives and change management.
• Responsible for routine and recurring operational reports.
• Attends, prepares analyses, and participates in meetings, as appropriate; produces minutes of meetings attended.
• Measures and continually improves processes, procedures, programs, and services that enhance the ability to manage workflow.
• Assists in overseeing department administrative staff, including coverage, as needed, to provide administrative support to maintain operations, including but not limited to: schedules appointments and meetings; answers, screens and triages calls from patients, families, team members, leaders, and the public; prepares correspondence; direct inquiries and escalates concerns when necessary; distributes mail; maintains inventory of supplies, books, and equipment, and office space oversight.
• Oversees in-person and virtual events, including but not limited to the annual events and other educational events held by the Department, including coordinating with vendors and with internal and external stakeholders.
• Manages correspondence with and submission of applications/reports to relevant regulatory bodies and other agencies.
• Handles a wide variety of situations and conflicts involving the clerical and administrative function of the office as necessary.
• Handles confidential and time-sensitive material, as well as protected health information.
• Relies on experience and judgment to plan and accomplish goals.
• Continues learning new project management, analytical, and organizational skills to best meet the needs of the Department and stakeholders.
• Other duties and/or projects as assigned.
• Adheres to HMH Organizational competencies and standards of behavior.

Qualifications

Education, Knowledge, Skills and Abilities Required:

• Bachelor's Degree or equivalent experience.
• Minimum of 3 or more years of experience in a related field.
• Proven record of working independently to plan, organize, and prioritize multiple tasks with attention to detail.
• Excellent interpersonal skills, analytically minded, and able to learn systems quickly.
• Demonstrates a high degree of business acumen, sound judgment, and discretion in decision-making, problem-solving, and project management in a fast-paced, high-performance environment; intuitive and results-oriented; deadline-driven.
• Ability to maintain professional demeanor and relationships with team members from all levels of an organization.
• Ability to take initiative for learning new business solutions and processes.
• Experience working in a complex and matrix environment.
• Highly organized and disciplined with a strong work ethic and sense of urgency.
• Excellent written and verbal communication skills.
• Proficient computer skills that may include but are not limited to Microsoft Office and/or Google Suite Platform.

Education, Knowledge, Skills and Abilities Preferred:

• Advanced skills in Google workspace.
• Project management experience.

Licenses and Certifications Preferred:

• Project management certification.

If you feel that the above description speaks directly to your strengths and capabilities, then please apply today!   

Compensation
Minimum rate of $83,782.40 Annually

HMH is committed to pay equity and transparency for our team members. The posted rate of pay in this job posting is a reasonable good faith estimate of the minimum base pay for this role at the time of posting in accordance with the New Jersey Pay Transparency Act and does not reflect the full value of our market-competitive total rewards package.

The starting rate of pay is provided for informational purposes only and is not a guarantee of a specific offer. Posted hourly rates may be stated as an annual salary in the offer and posted annual salaries may be stated as an hourly rate in the offer, depending on the level and nature of the job duties and credentials of the candidate. The base compensation determined at the time of the offer may be different than the posted rate of pay based on a number of non-discriminatory factors, including but not limited to:

• Labor Market Data: Compensation is benchmarked against market data to ensure competitiveness.
• Experience: Years of relevant work experience.
• Education and Certifications: Level of education attained, including specialized certifications, credentials, completed apprenticeship programs or advanced training.
• Skills: Demonstrated proficiency in relevant skills and competencies.
• Geographic Location: Cost of living and market rates for the specific location.
• Internal Equity: Compensation is determined in a manner consistent with compensation ranges for similar roles within the organization.
• Budget and Grant Funding: Departmental budgets and any grant funding associated with the job position may impact the pay that can be offered.

Some jobs may also be eligible for performance-based incentives, bonuses, or commissions not reflected in the starting rate. Certain positions may also be eligible for shift differentials for work performed on evening, night, or weekend shifts.

In addition to our compensation for full-time and part-time (20+ hours/week) job positions, HMH offers a comprehensive benefits package, including health, dental, vision, paid leave, tuition reimbursement, and retirement benefits.

HACKENSACK MERIDIAN HEALTH (HMH) IS AN EQUAL OPPORTUNITY EMPLOYER

All qualified applicants will receive consideration for employment without regard to age, race, color, creed, religion, sex, sexual orientation, gender identity or expression, pregnancy, breastfeeding, genetic information, refusal to submit to a genetic test or make available to an employer the results of a genetic test, atypical hereditary cellular or blood trait, national origin, nationality, ancestry, disability, marital status, liability for military service, or status as a protected veteran.

Our Network

Hackensack Meridian Health (HMH) is a Mandatory Influenza Vaccination Facility

As a courtesy to assist you in your job search, we would like to send your resume to other areas of our Hackensack Meridian Health network who may have current openings that fit your skills and experience.