Trainee Support Coordinator - Full Time - Day Jobs in Borough of Neptune City at Hackensack Meridian Health

Overview

Our team members are the heart of what makes us better.

At Hackensack Meridian Health we help our patients live better, healthier lives — and we help one another to succeed. With a culture rooted in connection and collaboration, our employees are team members. Here, competitive benefits are just the beginning. It’s also about how we support one another and how we show up for our community.

Together, we keep getting better - advancing our mission to transform healthcare and serve as a leader of positive change.

The Department Student Coordinator is responsible for coordinating and supporting all undergraduate medical education (UME) student activities within the department. This role serves as the primary administrative liaison between medical students, faculty, Academic Affairs, institutional education offices, and affiliated medical schools to ensure a well-organized, compliant, and high-quality educational experience. The coordinator manages student onboarding, scheduling, evaluations, compliance tracking, and day-to-day operational support while ensuring alignment with institutional policies, accreditation standards, and affiliation agreements.

Responsibilities

A day in the life of a Trainee Support Coordinator at Hackensack Meridian Health includes:

• Student Coordination & Operations:
  • Coordinate departmental medical student rotations, and electives. 
  • Serve as the primary point of contact for visiting and assigned medical students.
  • Maintain rotation schedules and ensure appropriate learner coverage across clinical services.
  • Facilitate student orientation, onboarding, and departmental introductions.
  • Communicate rotation expectations, schedules, and requirements to students and faculty.
• Onboarding & Compliance:
  • Coordinate onboarding requirements including credentialing, EMR access, badges, and required documentation.
  • Track completion of institutional and departmental onboarding checklists.
  • Ensure compliance with institutional policies, affiliation agreements, and regulatory requirements.
  • Collaborate with HR, Academic Affairs, and Medical Education offices regarding student clearance.
• Evaluation & Academic Support: 
  • Coordinate distribution and completion of student evaluations.
  • Monitor evaluation deadlines and follow up with faculty as needed.
  • Maintain accurate records of student participation and performance documentation.
  • Support clerkship directors or faculty leadership with educational reporting needs.
• Liaison & Communication:
  • Serve as liaison between department leadership, program coordinators, medical schools, and institutional education offices.
  • Respond to student inquiries and provide guidance regarding departmental processes.
  • Communicate schedule changes, expectations, and program updates.
• Administrative & Program Support:
  • Maintain student rotation databases and tracking systems.
  • Prepare reports related to student volume, rotation activity, and program metrics.
  • Assist with educational events, conferences, and student engagement initiatives.
  • Support continuous improvement initiatives related to learner experience.
• Additional Responsibilities:
  • Other departmental duties as assigned

Qualifications

Education, Knowledge, Skills and Abilities Required:

• Bachelors degree and/or a minimum of 4 years of experience in healthcare academics, education, or a related field.
• Strong organizational and time-management skills.
• Ability to manage multiple schedules and competing priorities.
• Excellent written and verbal communication skills.
• High attention to detail and compliance awareness.
• Ability to maintain confidentiality and professionalism.
• Proficiency with Google, VSLO, New Innovations and scheduling/database systems.

Education, Knowledge, Skills and Abilities Preferred:

• 2-4 years of administrative or program coordination experience required.
• Experience in academic medicine, healthcare education, or hospital operations preferred.
• Familiarity with medical education environments (UME/GME) strongly preferred.

Licenses and Certifications Preferred:

• Certified Training Administrator of Graduate Medical Education (C-TAGME)

 

If you feel that the above description speaks directly to your strengths and capabilities, then please apply today!

Compensation
Minimum rate of $60,174.40 Annually

HMH is committed to pay equity and transparency for our team members. The posted rate of pay in this job posting is a reasonable good faith estimate of the minimum base pay for this role at the time of posting in accordance with the New Jersey Pay Transparency Act and does not reflect the full value of our market-competitive total rewards package.

The starting rate of pay is provided for informational purposes only and is not a guarantee of a specific offer. Posted hourly rates may be stated as an annual salary in the offer and posted annual salaries may be stated as an hourly rate in the offer, depending on the level and nature of the job duties and credentials of the candidate. The base compensation determined at the time of the offer may be different than the posted rate of pay based on a number of non-discriminatory factors, including but not limited to:

• Labor Market Data: Compensation is benchmarked against market data to ensure competitiveness.
• Experience: Years of relevant work experience.
• Education and Certifications: Level of education attained, including specialized certifications, credentials, completed apprenticeship programs or advanced training.
• Skills: Demonstrated proficiency in relevant skills and competencies.
• Geographic Location: Cost of living and market rates for the specific location.
• Internal Equity: Compensation is determined in a manner consistent with compensation ranges for similar roles within the organization.
• Budget and Grant Funding: Departmental budgets and any grant funding associated with the job position may impact the pay that can be offered.

Some jobs may also be eligible for performance-based incentives, bonuses, or commissions not reflected in the starting rate. Certain positions may also be eligible for shift differentials for work performed on evening, night, or weekend shifts.

In addition to our compensation for full-time and part-time (20+ hours/week) job positions, HMH offers a comprehensive benefits package, including health, dental, vision, paid leave, tuition reimbursement, and retirement benefits.

HACKENSACK MERIDIAN HEALTH (HMH) IS AN EQUAL OPPORTUNITY EMPLOYER

All qualified applicants will receive consideration for employment without regard to age, race, color, creed, religion, sex, sexual orientation, gender identity or expression, pregnancy, breastfeeding, genetic information, refusal to submit to a genetic test or make available to an employer the results of a genetic test, atypical hereditary cellular or blood trait, national origin, nationality, ancestry, disability, marital status, liability for military service, or status as a protected veteran.

Our Network

Hackensack Meridian Health (HMH) is a Mandatory Influenza Vaccination Facility

As a courtesy to assist you in your job search, we would like to send your resume to other areas of our Hackensack Meridian Health network who may have current openings that fit your skills and experience.