Manager, Realty Business Operations Jobs in Borough of Neptune City at Hackensack Meridian Health

Overview

Our team members are the heart of what makes us better.

At Hackensack Meridian Health we help our patients live better, healthier lives — and we help one another to succeed. With a culture rooted in connection and collaboration, our employees are team members. Here, competitive benefits are just the beginning. It’s also about how we support one another and how we show up for our community.

Together, we keep getting better - advancing our mission to transform healthcare and serve as a leader of positive change.

The Manager, Realty Business Operations handles the day to day business operations of the Realty division. This position will provide support to the Vice President, Realty Corp and act as a liaison between the Realty Corporations and finance and accounting. Responsibilities include but not limited to, review of all invoices, rent, occupancy statements, utilities, etc to ensure obligations are consistent with contractual agreements, ensure integrity of data in lease administration tool. Codes, approves and submits to HMH accounts payable. Handles vendor and landlord calls and researches to resolve open items. Maintains a full understanding of people soft AP processing and works to improve processes. Responsible for development of operating budgets. Reviews all realty budgets with on-site department directors/managers. Reviews current expense trends, research budget discrepancies and anticipates new expenditures. Supervises the work of financial analyst responsible for compiling and analyzing financial information. Prepares appropriate analyses for use in following internal committees as needed. Assists in the monthly financial close process by reviewing for missing expenses and necessary accruals.

Responsibilities

A day in the life of a Manager, Realty Business Operations at Hackensack Meridian Health includes:

• Manage Receivables due to HMH for all Realty items. Communicate with tenants for delinquency, work with Realty leadership to bring receivables current.
• Invoicing: a. Receipt of all invoices, rent, occupancy statements, check lease admin to verify Base rent being processed, check monthly upload file and verify/enter any Cam, electric, RE tax changes (CAM etc. to be entered and maintained in LA) Code all transactions b. Check requests: Send monthly rent statements that are dynamic enough that they need check requests, instead of the monthly rent file, Ex: MHVRA
• Monitor monthly and year to date actual expense and revenue to budget. Assist accounting with appropriate monthly accruals.
• Budget preparation - operating and capital: a. Reviewing actual, prior year budget year estimates, modify for increases adjustments, remove locations that we are aware we are leaving, and request adds for new locations we expect but have no history on and need to estimate. Add increases by location based on knowledge of upcoming changes.
• Property Tax Schedule: a. Take over property tax schedule maintained by accounting to ensure all property taxes are paid. Enter @100 check requests, per quarter. We have also been working with other BU's to transition property tax payment to BU 806 if currently paid by legacy BU.
• Handle specialize billing, such as: VA billing: Billing for VA must be done electronically, maintain annual registration, etc. Other unique billings.
• Monthly Rent upload: a. Manage and approve monthly rent upload file, make changes to payments as invoices, statements are received
• Accounts Payable: a. Troubleshoot landlord inquiries, why isn't rent paid, is it in LA, monthly upload, AP issue, check just lost? Wrong address, vendor #?
• CAM reconciliations: a. Review CAM reconciliations and approve CAM invoices, request CAM audit if needed b. Review all locations for recent past year reconciliation and reach out to landlord for reconciliation or for confirmation that estimates are fine
• Lease admin: a. Request new department code, enter lease, amendments b. Enter changes/updates to security deposits in LA c. Add Region to LA profile, need to define/correct (PPS) and use that result? Can IT help upload, or does it have to be manual d. Square footage updates: research leases do not have square footage information; improve data integrity

Qualifications

Education, Knowledge, Skills and Abilities Required:

• Bachelor's degree in finance area.
• Advanced computer skills (word, excel, outlook, power point)
• Working knowledge of accounting, accounts payable and purchasing systems.
• Detail oriented with high level of organization, efficient, self-motivated, prioritize, and ability to work with minimum supervision
• Strong Multi-tasking skills
• Strong teamwork skills

Education, Knowledge, Skills and Abilities Preferred:

• People Soft experience 

Licenses and Certifications Preferred:

• Valid Driver's License from a USA state.

If you feel that the above description speaks directly to your strengths and capabilities, then please apply today!  

Compensation
Minimum rate of $111,924.80 Annually

HMH is committed to pay equity and transparency for our team members. The posted rate of pay in this job posting is a reasonable good faith estimate of the minimum base pay for this role at the time of posting in accordance with the New Jersey Pay Transparency Act and does not reflect the full value of our market-competitive total rewards package.


The starting rate of pay is provided for informational purposes only and is not a guarantee of a specific offer. Posted hourly rates may be stated as an annual salary in the offer and posted annual salaries may be stated as an hourly rate in the offer, depending on the level and nature of the job duties and credentials of the candidate. The base compensation determined at the time of the offer may be different than the posted rate of pay based on a number of non-discriminatory factors, including but not limited to: Labor Market Data: Compensation is benchmarked against market data to ensure competitiveness. Experience: Years of relevant work experience. Education and Certifications: Level of education attained, including specialized certifications, credentials, completed apprenticeship programs or advanced training. Skills: Demonstrated proficiency in relevant skills and competencies. Geographic Location: Cost of living and market rates for the specific location. Internal Equity: Compensation is determined in a manner consistent with compensation ranges for similar roles within the organization. Budget and Grant Funding: Departmental budgets and any grant funding associated with the job position may impact the pay that can be offered. Some jobs may also be eligible for performance-based incentives, bonuses, or commissions not reflected in the starting rate. Certain positions may also be eligible for shift differentials for work performed on evening, night, or weekend shifts.


In addition to our compensation for full-time and part-time (20+ hours/week) job positions, HMH offers a comprehensive benefits package, including health, dental, vision, paid leave, tuition reimbursement, and retirement benefits.

HACKENSACK MERIDIAN HEALTH (HMH) IS AN EQUAL OPPORTUNITY EMPLOYER

All qualified applicants will receive consideration for employment without regard to age, race, color, creed, religion, sex, sexual orientation, gender identity or expression, pregnancy, breastfeeding, genetic information, refusal to submit to a genetic test or make available to an employer the results of a genetic test, atypical hereditary cellular or blood trait, national origin, nationality, ancestry, disability, marital status, liability for military service, or status as a protected veteran.

Our Network

Hackensack Meridian Health (HMH) is a Mandatory Influenza Vaccination Facility

As a courtesy to assist you in your job search, we would like to send your resume to other areas of our Hackensack Meridian Health network who may have current openings that fit your skills and experience.