Executive Assistant, Foundation

MERIDIAN HEALTH FOUNDATION Wall Requisition # 2021-106397 ShiftDay StatusFull Time with Benefits Weekend WorkNo Weekends Required HolidaysAs Needed On CallNo On-Call Required Shift Hours8:30am-5:00pm Address1340-C Campus Parkway, Wall, 07753

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How have you impacted someone’s life today? At Hackensack Meridian Health our healthcare teams are focused on changing the lives of our patients by providing the highest level of care each and every day.  From our hospitals, rehab centers and occupational health teams to our long-term care centers and at-home care capabilities, our complete spectrum of services will allow you to apply your skills in multiple settings while building your career all within New Jersey’s premier healthcare system.

Assists Foundation Vice President (JSUMC) and Executive Directors (OUMC and SOMC) with administrative, scheduling and clerical matters and coordinates the activities of the offices through communication with staff from various corporate and division-level departments, board members, medical staff, support services, public constituents, and co-workers. Also responsible for office maintenance (cleaning, repairs, etc.) and management of construction projects and moves.

This position is location at Jersey Shore University Medical Center with some occasional travel to Ocean University Medical Center and Southern Ocean Medical Center.  


A day in the life of an Executive Assistant at Hackensack Meridian Health includes:

  • Work with the Senior Development Officers making all arrangements for meetings, conferences, and seminars.
  • Coordinate mailings for both foundations.
  • Maintain accurate filing systems and prepare correspondence, letters, reports, and assume responsibility.
  • Serve as a liaison and provide support for auxiliaries
  • Support the Board via effective communications and maintain official board documents and maintain meeting minutes and attendance.
  • Coordinate all aspects of the board meetings and notify trustees of meetings and prepare and distribute board packets well in advance of board meetings.
  • Work with staff to maintain an accurate tracking system of the Foundation's pledges, gifts, gifts-in-kinds and record integrity.
  • Enter gift information into Foundation data base adhering to previously established codes and procedures.
  • Prepare and mail donor and honor/memorial thank you letters.
  • Generate reports as necessary including donor lists and donor reports and donor mailing labels. Create queries, reports and maintain donor records via Blackbaud system.
  • Provides assistance with foundation telephone coverage when needed and answer foundation telephones, takes messages, directs to voice mail or to appropriate person.
  • Assist in the maintenance of the foundation procedures manual.
  • Backup to the Foundation Special Events Associate.
  • Lifts a minimum of 10lbs., pushes and pulls a minimum of 15lbs. and stands a minimum of 1 hour a day.



Education, Knowledge, Skills and Abilities Required:

  • High school degree or equivalent.
  • Highly functional with Google Suite

Education, Knowledge, Skills and Abilities Preferred:

  • Associate or Bachelor's level degree.
  • Experience with Blackbaud system to maintain donor records, Raisor's Edge and/or other fundraising/CRM management software.
  • Prior healthcare experience.
  •  A minimum of one year experience in grants and/or foundation processing.

Our Network

Hackensack Meridian Health (HMH) is a Mandatory COVID-19 and Influenza Vaccination Facility

As a courtesy to assist you in your job search, we would like to send your resume to other areas of our Hackensack Meridian Health network who may have current openings that fit your skills and experience.