Manager, Title IX Coordinator
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The Manager, Title IX Coordinator serves as the primary point of contact for all members of the Hackensack
Meridian School of Medicine (“the School”) community. This includes students, faculty, administrators, board
members, visitors, and families in the community who participate in the School’s Human Dimension program,who may be affected by conduct prohibited by the Title IX Policy and Grievance Procedure. The Mgr, Title IXCoordinator (a specific wording of the title directed by federal law) reports to and provides periodic federalregulatory compliance updates to the Dean and the Associate Dean Office of Student Affairs and Wellbeing.
This position functions independently within the guidelines of the School’s personnel policies and regulations.
In the case of a Title IX Formal Complaint alleging Covered Sexual Harassment (“Formal Complaint”) and/or a Title IX Policy Grievance Procedure (“Procedure”), directs all appropriate unit heads and Parties to properly
address Formal Complaints and/or Procedures and exercises considerable judgment and initiative in planning, organizing, and completing all Title IX regulatory and legal requirements. Title IX is a federal civil rights law in the United States of America that was passed as part (Title IX) of the Education Amendments of 1972 (“Title IX”). This federal law makes it illegal to discriminate against a person on the basis of sex in any
federally funded activity. Accordingly, the Mgr, Title IX Coordinator for the School is accountable to establish
the Title IX Office including processes and procedures and to ensure all associated legal requirements are
adhered to in terms of filing procedures, investigations, documentation, sanctions, etc.
This position fulfills the final regulations issued on May 19, 2020, by the United States Department of
Education under Title IX Final Rule, 85 Fed. Reg. 30026 ("Final Rule"), that specify how institutions of higher education, including the School, must respond to allegations of sexual harassment in Education Program and Activity consistent with Title IX's prohibition against sex discrimination. Note: All the defined terms contained herein are set forth in Hackensack Meridian School of Medicine’s published “Title IX Policy and Grievance Procedure.”
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A day in the life of a Manager, Title IX Coordinator can be described as follows:
1. Serves as the School’s subject-matter expert on requirements of and compliance with Title IX, VAWA
(Violence Against Women Act), Campus SaVE, and related federal and state laws.
2. Establishes operating policies and procedures to raise awareness and educate students, faculty,
administrators, board members, visitors, and families in the community who participate in the School’s
Human Dimension program about sexual misconduct and responding appropriately to allegations of
3. Establishes operating policies and procedures to investigate diligently all Formal Complaints and
conduct Procedures that relate to any allegations that may have occurred:
a. At any on- or off-campus facility, property, or building owned or controlled by the School.
b. Or within computer and internet networks, digital platforms, and computer hardware or software
owned or operated by, or used in the operation of the School’s educational program and activity
over which the School has substantial control.
4. Oversees Formal Complaints and Procedures and ensures timely resolution of all reports of sex
discrimination, sexual misconduct, sexual harassment, sexual assault, domestic violence, dating violence
and stalking involving members of the School community.
a. Trains, selects, and charges an Advisor when a Party does not select an Advisor, or the Advisor
does not conduct cross-examination at a Procedure.
b. Ascertains and provides requested reasonable accommodations for a Procedure.
c. Manages the multiple timeframes established by the Title IX Policy and Grievance Procedure.
5. Coordinates the School’s Title IX efforts, including the development, implementation, and monitoring
of appropriate disclosures, policies, procedures, and practices designed to comply with federal and state
legislation, regulation, and case law requiring the prompt and equitable resolution of Title IX and sex
6. Monitors compliance with all procedures, requirements, and timeframes outlined in the School’s
Title IX Policy and Grievance Procedure and related sexual discrimination policies. May require travel
to various sites affiliated with the School to ensure compliance.
7. Meets with complainants and respondents to provide information regarding the School’s complaint
process, available resources, supportive measures, interim measures, and reporting and resolution
8. Ensures responsive action and discipline are implemented and that there is no retaliation or recurrence.
9. Ensures appropriate training is provided to School students, faculty, administrators, and staff regarding
prevention of and response to sexual misconduct, sexual harassment, sexual assault, domestic violence,
dating violence, and stalking.
10. Develops and implements a comprehensive case management system that includes tracking each
reported complaint involving sex discrimination, sexual misconduct, sexual harassment, domestic
violence, dating violence, and stalking. Responsible for identifying trends and developing and
implementing appropriate responsive actions.
11. In consultation with School administration, leads the development and/or implementation of School
climate surveys pertaining to sexual misconduct, sexual harassment, sexual assault, domestic violence,
dating violence, and/or stalking.
12. Collaborates with the School’s Security Service to ensure appropriate Title IX training and accuracy in
reporting annual crime statistics, as required by the Jeanne Cleary Disclosure of Campus Security Policy
and Campus Crime Statistics Act (the “Cleary Act”).
13. Establishes and manages a dedicated annual budget to provide for training and advice by outside
counsel, other training for Advisors, Support Persons, and decision-makers engaged in
Formal Complaints and Procedures.
14. Establishes specific, measurable goals for the Title IX Office team, and demonstrates adherence to, and
continuous improvement regarding, compliance, quality, and productivity in relation to the substantial
and voluminous federal regulations.
15. Participates in self-directed professional reading, develops professional contacts with colleagues, and
attends professional development courses and trainings to ensure a full understanding of the legal
requirements and best practices related to compliance with Title IX, VAWA, Campus SaVE, and other
related federal and state laws.
16. Acts as a team leader/advisor and provides performance feedback for subordinate(s).
17. Makes or approves hiring and termination decisions.
18. Develops, maintains, and updates content for the School’s Title IX Resources website.
19. Contributes to the overall success of the School by performing other duties as assigned by the Dean or
the Board of Governors.
20. Adheres to HMH Organizational competencies and standards of behavior.
Contacts: Regular contact with the Dean of HMSOM, the Board of Governors, the Dean’s Cabinet members,
medical students and faculty, etc.
Knowledge, Education and Skills Required:
1. Master’s degree in psychology, social work, education, or relevant field of study.
2. Minimum of 7 years in an academic environment.
3. Experience conducting investigations.
4. Working Knowledge of Title IX and the Cleary Act.
5. Demonstrated interest in obtaining greater skills in implementing all aspects of the Cleary Act.
6. Excellent organizational skills.
7. Excellent written and verbal communications skills; ability to communicate Title IX requirements and
expectations to all levels in the HMSOM setting.
Knowledge, Education and Skills Preferred:
1. Formal Title IX training (can be obtained on the job).
1. Certification from the Association of Title IX Administrators (can be obtained on the job).
Hackensack Meridian Health (HMH) is a Mandatory COVID-19 and Influenza Vaccination Facility
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