Secretary III

jersey shore university medical center Neptune Requisition # 2018-60530 ShiftDay StatusFull Time with Benefits Weekend WorkNo Weekends Required HolidaysNo Holidays Required On CallNo On-Call Required Standard hours per week40

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How have you impacted someone’s life today?  At Meridian Health our team members are focused on changing the lives of our patients by providing the highest level of care each and every day.  Our Unit Secretaries are responsible for providingnon-medical administrative support within our departmentsby assisting the nursing and multidisciplinary patient care teams in organizing and maintaining the flow of patient care and in keeping the department running efficiently. With a strong emphasis on a team-based approach within and across all of our departments, the unit secretary role is critical in making this vision come to life.


A day in the life of a Unit Secretary at Meridian includes:

  • Performing clerical duties related to admission, discharge, and documentation of patient information while prioritizing and organizing work assignments based on changing needs and situations in the department
  • Greeting patients and families.  Assisting them in filling out necessary forms and paperwork.
  • Completing admission and discharge paper work and file processing
  • Developing a rapport and cooperative relationship with nursing and clinical staff and responding to questions/requests from healthcare providers
  • Organizing and filing medical information appropriately
  • Answering the phones and call bell and communicating clearly when receiving information from other units, physicians and/or guests
  • Safeguarding sensitive medical information and practicing strict procedures in handling confidentiality of data pertaining to patients, clinicians, employees, and visitors
  • Serving as a resource within the department in terms of helping to troubleshoot computer and systems usage issues
  • Maintaining and stocking all designated clerical related supplies and equipment in the department
  • Completing other/varied tasks as necessary to ensure the efficient operation of the department


  • High School Diploma or GED is required
  • Completion of a Secretarial Course and/or a Medical Terminology Course is preferred
  • Previous experience as a Nursing Unit Secretary in a hospital setting is strongly preferred
  • Knowledge, Skills, and Abilities: Proficiency with medical vocabulary and general understanding of hospital policy & procedures.
  • At least 1 year work experience as a receptionist or administrative assistant in a physician practice
  • General computer skills, including order entry and basic proficiency with Microsoft Office, are required. Excellent written and verbal communication skills are required.   You must enjoy working with patients and their families, and be both flexible and adaptable in adjusting to changes in patient population and volume.  
  • The ability to accept responsibility for accuracy and response times is critical.

If you feel that the above description speaks directly to your strengths and capabilities, then please apply today!