Administrative Assistant I


HMH PHYSICIAN SERVICES, INC. Hackensack Requisition # 2020-85155 ShiftDay StatusFull Time with Benefits Weekend WorkNo Weekends Required HolidaysNo Holidays Required On CallNo On-Call Required Shift Hours8:30 a.m. - 4:30 p.m. OR 9 a.m. - 5 p.m. Address30 Prospect Avenue, Hackensack, 07601

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Overview

How have you impacted someone’s life today?  At Hackensack Meridian Health our healthcare teams are focused on changing the lives of our patients by providing the highest level of care each and every day.  From our hospitals, rehab centers and occupational health teams to our long-term care centers and at-home care capabilities, our complete spectrum of services will allow you to apply your skills in multiple settings while building your career all within New Jersey’s premier healthcare system.

The Administrative Assistant I performs a variety of administrative functions. This position reports to a manager and provides assistance utilizing secretarial support skills to maintain departmental operation.

Responsibilities

A day in the life of a Administrative Assistant I at Hackensack Meridian Health includes: 

 

  • Schedules appointments, meetings or conferences for departmental personnel utilizing interdepartmental and/or hospital wide computerized scheduling systems.
  • Prioritizes calls through screening process, transfers calls, records messages, and delivers to appropriate personnel. 

  • Coordinates special projects as instructed, composes memos, transcribes notes, and researches and creates presentations. 

  • Generates reports, handles multiple projects, and prepares and monitors invoices and expense reports.

  • Takes and/or transcribes minutes at meetings.

  • Reviews and distributes daily mail correspondence to appropriate personnel.

  • Orders office supplies and maintains inventory.

  • Maintains up-to-date departmental manuals and files.

  • May assist with compiling and developing the annual budget.

  • Relies on instructions and pre-established guidelines to perform the functions of the job.

  • Adheres to the standards identified in the Medical Center's Organizational Competencies.

Qualifications

 

  • High school diploma or equivalent required.
  • Proficient in computer skills including Microsoft Office Applications required.
  • Some college level coursework preferred
  • Experience in health care or corporate sectors preferred

If you feel that the above description speaks directly to your strengths and capabilities, then please apply today!

 

Our Network

As a courtesy to assist you in your job search, we would like to send your resume to other areas of our Hackensack Meridian Health network who may have current openings that fit your skills and experience.