Institutional Giving Coordinator

MERIDIAN HEALTH FOUNDATION Edison Requisition # 2021-102778 ShiftDay StatusFull Time with Benefits Weekend WorkNo Weekends Required HolidaysAs Needed On CallNo On-Call Required Shift Hours8:30am - 5pm Address343 Thornall Street, Edison, 08837

View Saved


How have you impacted someone's life today? At Hackensack Meridian Health our teams are focused on changing the lives of our patients by providing the highest level of care each and every day. From our hospitals, rehab centers and occupational health teams to our long-term care centers and at-home care capabilities, our complete spectrum of services will allow you to apply your skills in multiple settings while building your career, all within New Jersey's premier healthcare system.

The Institutional Giving Coordinator supports the fundraising activities of the Institutional Giving/Grants Team, including essential coordination and administrative efforts including management of the grant deadlines calendar, assistance with all pre- and post-award grant activities, donor relationship management and database entry activities, research of grant opportunities and prospect pipeline management, and drafting correspondence and annual grant materials.

This position will include a combination of remote and on-site work.


A day in the life of a Institutional Giving Coordinator at Hackensack Meridian Health includes:

  • Provides all administrative duties for the development, coordination, preparation, and submission of public and private grant proposals;
  • Collects and maintains data for funded project support and related follow-up;
  • Maintains and expands public and private grant files, which include incoming and outgoing correspondence, media documentation, grant funding newsletters/reports, annual reports, event invitations, internal program and subject information, relevant periodicals;
  • Develops and maintains administrative systems to ensure the tracking of critical information pertinent to grant programs and proposal development (i.e. deadlines, submissions, reporting timeline, close outs).
  • Manages master calendar and tickler system for grant deadlines, submissions, and reporting.
  • Assists Institutional Giving Team Members with grant proposal development and ensures attachments are complete.
  • Assists with locating online and hard copy grant applications, guidelines, and forms, as well as prospect data (990s, previous grantees, giving histories)
  • Assists in completion of monthly, bi-monthly and year-end reports for Foundation leadership and Foundation Board Reports.
  • Assists with Raiser’s Edge data entry for all foundation/government donor and prospect records, including recording submissions, report deadlines, cultivation/engagement opportunities and participation. Ability to run reports on action items.  
  • Drafts stewardship letters to funders (i.e. program updates, press releases, articles, and photos).
  • Assists with donor/prospect research, including development of profiles. 
  • Assists with special projects as assigned.


  • Education, Knowledge, Skills and Abilities Required:
  • Baccalaureate degree from an accredited four-year college or university required. 
  • Superior organization and administrative skills, including:
    • Strong presentation, communication and interpersonal skills;
    • Excellent organizational skills and attention to detail
    • Excellent listening and oral communications skills;
    • Excellent writing and editing skills;
    • Excellent record keeping skills and ability to work under deadlines
    • Ability to read, analyze and interpret complex documents and instructions
    • Ability to work independently and manage multiple assignments and deadlines.
  • Collegial, results-driven team player able to interact effectively with diverse internal and external constituencies.
  • Effective in a fast-paced environment and eager to contribute to the collaborative goals of the organization.

Education, Knowledge, Skills and Abilities Preferred:

  • Working knowledge of fundraising principles and practices desirable.
  • Proficiency with Google Office is preferable.
  • Promotes and demonstrates cooperation and understanding of foundation common goals.
  • Demonstrates effective, open and timely two-way sharing of grant information, ideas, and opinions.
  • Continually seeks opportunities to improve work processes and outcomes.
  • Must be able to work independently within prescribed parameters, while maintaining close liaison with Director and other Foundation and hospital staff.
  • Handles information ethically, accurately, and confidentially.
  • Proficient in database management (Raiser’s Edge preferable)

If you feel that the above description speaks directly to your strengths and capabilities, then please apply today!

Our Network

Hackensack Meridian Health (HMH) is a Mandatory COVID-19 and Influenza Vaccination Facility

As a courtesy to assist you in your job search, we would like to send your resume to other areas of our Hackensack Meridian Health network who may have current openings that fit your skills and experience.