How have you impacted someone’s life today? At Hackensack Meridian Health, our teams are focused on changing the lives of our patients by providing the highest level of care each and every day. From our hospitals, rehab centers and occupational health teams to our long-term care centers and at-home care capabilities, our complete spectrum of services will allow you to apply your skills in multiple settings while building your career all within New Jersey’s premier healthcare system.
The Executive Assistant reports to the Executive(s) and relieves the executive of administrative type functions in order to increase the time an executive has available for executive level responsibilities.
A day in the life of an Executive Assistant at Hackensack Meridian Health includes:
- Schedules appointments, meetings or conferences for departmental personnel utilizing interdepartmental and/or hospital wide computerized scheduling systems.
- Prioritizes calls through screening process, transfers calls, records messages, and delivers to appropriate personnel.
- Coordinates special projects as instructed, composes memos, transcribes notes, and researches and creates presentations.
- Generates reports, handles multiple projects, and prepares and monitors invoices and expense reports.
- Prepares and files routine and advanced correspondence including letters, memoranda, and reports.
- May handle a wide variety of situations and conflicts involving the clerical and administrative function of the office.
- Reviews and distributes daily mail correspondence to appropriate personnel.
- Orders office supplies and maintains inventory.
- Maintains up-to-date departmental manuals and files.
- May assist with compiling and developing the annual budget.
- Responsible for confidential and time sensitive material.
- Relies on experience and judgment to plan and accomplish goals
- Lifts a minimum of 10lbs., pushes and pulls a minimum of 15lbs. and stands a minimum of 1 hour a day.
Education, Knowledge, Skills and Abilities Required:
- GED or equivalent.
- Minimum of 10 years' experience in a related field.
- Minimum of 2 year's working for top level Executive(s).
- Bachelor's degree may be substituted for some of the required experience.
- Proficient in computer skills including Microsoft Office Applications (Outlook, Excel, PowerPoint).
- Exceptional oral and written communication skills.
- Strong problem solving skills.
- Strong organizational skills with attention to detail.
- Ability to prioritize and work independently on a variety of tasks.
- Must possess the ability take initiative and handle stressful situations.
Education, Knowledge, Skills and Abilities Preferred:
- Associates or Bachelor's degree.
If you feel that the above description speaks directly to your strengths and capabilities, then please apply today!
As a courtesy to assist you in your job search, we would like to send your resume to other areas of our Hackensack Meridian Health network who may have current openings that fit your skills and experience.