Senior HIM Associate

JERSEY SHORE UNIVERSITY MEDICAL CENTER Neptune Requisition # 2021-96077 ShiftDay StatusFull Time with Benefits Weekend WorkNo Weekends Required HolidaysNo Holidays Required On CallNo On-Call Required Shift Hours8:30am - 5pm Address1945 State Route 33, Neptune, 07753

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How have you impacted someone's life today? At Hackensack Meridian Health our teams are focused on changing the lives of our patients by providing the highest level of care each and every day. From our hospitals, rehab centers and occupational health teams to our long-term care centers and at-home care capabilities, our complete spectrum of services will allow you to apply your skills in multiple settings while building your career, all within New Jersey's premier healthcare system. 

Fostering a culture of excellence within a collaborative environment, Hackensack Meridian Health is seeking talented professionals to implement and support innovative solutions & technologies. Our Information Technology team enables HMH to meet the changing demands of the healthcare marketplace by providing creative, high quality, efficient and effective solutions. Come join the HMH team as we recently rolled out Epic throughout our network and are looking for top talent to support this implementation. The location for this position can be flexible, North or Central Jersey.

The Senior HIM Associate is responsible for performing various types of health information review and analysis. Provides basic clerical support to the department which includes the retrieval, chart tracking, scanning and quality control functions of medical record chart processing as well as analyzing medical records for documentation of physician deficiencies. Maintains data in management systems. Responsible for identifying duplicate medical record numbers and forwarding the information to EPIC Patient Identity Management. Responsible for completing document corrections in EPIC system.

HMH IT department has received many accolades from recognized organizations; including Most Wired and Fortune.  Come join our winning IT team that was ranked as #1“Best Hospital IT Department” for the past two years by Health IT News.


A day in the life of a Senior HIM Associate at Hackensack Meridian Health includes:

  • Accurately analyzes medical records for document deficiencies while meeting established accuracy and productivity standards.

  • Reviews and works all assigned queues.
  • Follows up on missing information and transcribed reports in order to facilitate the chart completion process.
  • Collects information to analyze, verify and generate data for regulatory compliance as needed.
  • Coordinates study/audit activities.

  • Receives all requests/audits of medical records from internal/external entities. Accurately and timely coordinates retrieval of records for audit studies, research, registries, etc.

  • Schedules dates, time and location for upcoming audits. Enters charts into Release to Inspector work queues. Provides summary of audit activities to appropriate HIM leader.

  • Retrieves medical records in a timely manner to facilitate patient care for hospital operations.

  • Transports and retrieves medical records and other related material to and from other departments appropriately while maintaining patient confidentiality.

  • Checks to ensure all discharged charts have been received.

  • Prepares medical records for scanning with a focus on accuracy and productivity standards.

  • Checks chart information and preps chart for scanning, utilizes chart tracking to track chart location.

  • Responsible for Quality Control of HIM scanned documents and integrated scanned documents.

  • Reviews each document to ensure that documents are appropriately placed in chart and that information is not duplicated.

  • Responsible for forwarding of charts in the computer system to the Analysis Needed Work Queue.

  • Responsible for the scanning of any loose documents received by the department.

  • Accurately facilitates the Medical Staff chart completion process through active communication with physicians and other hospital staff. Assists outside physician practices with correspondence.

  • Maintenance of Equipment and Supplies: Operates office equipment properly and makes recommendations for maintenance, replacement and purchase supplies.

  • Participates in training, in-service and meetings:

  • Assists in orientation and training of team members/students upon request. Consistently evaluates departmental processes and makes suggestions for improvement.

  • Responsible for computer literacy: Functional knowledge of all HIM and other related information systems required to perform daily tasks.

  • Adheres to HIPAA guidelines.

  • Other duties and/or projects as assigned.

  • Adheres to HMH Organizational competencies and standards of behavior.


Education, Knowledge, Skills and Abilities Required:

  • High School Diploma or Educational Equivalent.
  • Good organizational skills, with orientation to detail and accuracy.
  • Good written and verbal communication; including the ability to work interdepartmentally.
  • Ability to work independently.
  • Good computer skills.
  • Experience working with standard office equipment: telephone, facsimile, copier, printer and scanner.

Education, Knowledge, Skills and Abilities Preferred:

  • Knowledge of EPIC and Google Chrome applications a plus.
  • Knowledge of Medical Terminology.
  • Experience in health care or related field.

If you feel that the above description speaks directly to your strengths and capabilities, then please apply today!

Our Network

As a courtesy to assist you in your job search, we would like to send your resume to other areas of our Hackensack Meridian Health network who may have current openings that fit your skills and experience.